How to Become a Tax Preparer- Your Complete Guide

Tax Preparer

Tax preparation stands as an increasingly sought-after profession, offering an essential service to individuals and businesses alike within the community.

However, the path to becoming a tax preparer may seem daunting at first glance. What qualifications are required? Which tools can aid in boosting productivity? And what tasks fill the day-to-day responsibilities of a tax preparer?

In this comprehensive guide, we’ll delve into each of these aspects, providing detailed insights and practical advice to help aspiring tax preparers navigate their journey with confidence and clarity. From understanding the educational requirements to mastering tax preparation software and honing interpersonal skills, we’ll cover all the essential elements necessary to embark on a successful career in tax preparation. So, let’s dive in and uncover the secrets to becoming a proficient and respected tax preparer in your community.

A tax preparer assists individuals and businesses in accurately preparing and filing their tax returns. Their primary role involves gathering financial information from clients, analyzing relevant documents, and completing the necessary tax forms to ensure compliance with applicable tax laws and regulations.

Here’s a more detailed breakdown of what a tax preparer does:

Client Consultation:

Tax preparers typically begin by meeting with clients to gather essential information about their financial situation. This includes details about income, deductions, credits, investments, and any other relevant financial transactions.

Data Collection and Analysis:

Once they have obtained the necessary information, tax preparers meticulously review and analyze financial documents such as W-2 forms, 1099s, receipts, bank statements, and investment statements. They ensure accuracy and completeness to minimize errors and maximize potential deductions and credits.

Tax Form Preparation:

Based on the information provided by the client, tax preparers complete the appropriate tax forms, such as the 1040 individual income tax return, various schedules, and state-specific forms. They accurately calculate tax liabilities, deductions, and credits to optimize the client’s tax outcome while ensuring compliance with tax laws.

Tax Planning and Advice:

Tax preparers may also offer tax planning advice to help clients minimize their tax liabilities in future years. This may involve strategies such as contributing to retirement accounts, utilizing tax-advantaged investment vehicles, or taking advantage of available deductions and credits.

Electronic Filing:

Once the tax return is complete and reviewed for accuracy, tax preparers assist clients in electronically filing their tax returns with the appropriate tax authorities, such as the Internal Revenue Service (IRS) or state tax agencies. They ensure timely submission to avoid penalties and ensure timely receipt of any refunds owed to the client.

Client Representation:

In the event of an audit or inquiry by tax authorities, tax preparers may represent their clients and assist in responding to inquiries, providing documentation, and resolving any issues that may arise.

Continuing Education:

Tax preparers are often required to stay abreast of changes in tax laws and regulations through ongoing professional development and continuing education. This ensures that they remain knowledgeable and up-to-date on the latest tax rules and requirements.

How to become a tax preparer?

Becoming a tax preparer involves several steps, including acquiring the necessary education, gaining practical experience, and obtaining any required licenses or certifications. Here’s a detailed guide on how to become a tax preparer:

Educational Requirements

Obtain a high school diploma or equivalent educational qualification.

While a college degree is not always required, completing coursework in accounting, finance, or taxation can provide a strong foundation for a career in tax preparation.

Acquire Relevant Skills

Develop proficiency in mathematics, as tax preparation involves calculations and numerical analysis.

Pay close attention to detail, as accuracy is crucial in preparing tax returns to ensure compliance with tax laws and regulations.

Familiarize yourself with tax preparation software commonly used in the industry, such as TurboTax, TaxAct, or professional software like ProSeries and Lacerte.

Gain Practical Experience

Seek opportunities to gain hands-on experience in tax preparation through internships, part-time jobs, or volunteer work at tax preparation firms, accounting firms, or nonprofit organizations.

Shadow experienced tax preparers to learn best practices, understand client interactions and familiarize yourself with common tax scenarios.

Consider Professional Certification

While not always required, obtaining professional certification can enhance credibility and career opportunities in tax preparation.

The IRS offers the Annual Filing Season Program (AFSP) for tax preparers who meet certain educational and continuing education requirements. Participants receive a Record of Completion from the IRS, which demonstrates their commitment to ongoing professional development.

Other certifications include becoming an Enrolled Agent (EA), Certified Public Accountant (CPA), or obtaining credentials from professional organizations such as the Accreditation Council for Accountancy and Taxation (ACAT).

Obtain a Preparer Tax Identification Number (PTIN)

All paid tax preparers in the United States are required to obtain a Preparer Tax Identification Number (PTIN) from the IRS. This unique identifier is used when filing tax returns on behalf of clients.

Start Your Practice or Seek Employment

Decide whether you want to work independently as a freelance tax preparer or seek employment at a tax preparation firm, accounting firm, or other financial institution.

If starting your own practice, consider setting up a business entity, obtaining necessary licenses and permits, and securing professional liability insurance.

Do You Need a License to Prepare Tax Returns?

The requirement for a license to prepare tax returns varies depending on the jurisdiction and the specific services offered by the tax preparer. In the United States, for example, the Internal Revenue Service (IRS) imposes certain requirements for individuals who prepare tax returns for compensation. Here’s an overview:

PTIN (Preparer Tax Identification Number):

All paid tax return preparers in the United States are required to obtain a Preparer Tax Identification Number (PTIN) from the IRS. This applies to anyone who prepares or assists in preparing federal tax returns for compensation, including individuals, firms, and organizations.

Annual Filing Season Program (AFSP):

While not a formal license, the IRS offers the Annual Filing Season Program (AFSP) to encourage tax return preparers to voluntarily participate in continuing education and adhere to certain ethical standards. Participants in the AFSP receive a Record of Completion from the IRS, which demonstrates their commitment to ongoing professional development.

Enrolled Agents (EA):

Enrolled Agents are tax professionals who have earned the privilege of representing taxpayers before the IRS by passing a comprehensive examination or through relevant work experience at the IRS. EAs are licensed at the federal level and have unlimited practice rights, meaning they can represent clients in any state.

Certified Public Accountants (CPAs):

CPAs are licensed by state boards of accountancy and are authorized to practice accounting and tax preparation services within their respective states. CPAs may also represent clients before the IRS and have extensive training in accounting principles and tax law.


Attorneys who are licensed to practice law in their respective states are authorized to represent clients in legal matters, including tax-related issues. They may also prepare tax returns as part of their legal practice.

Other Credentials:

Some tax preparers may hold additional credentials or certifications, such as Accredited Tax Preparer (ATP) or Accredited Tax Advisor (ATA), which are offered by professional organizations like the Accreditation Council for Accountancy and Taxation (ACAT).


To embark on a career as a tax preparer, several prerequisites must be met. 

  • Firstly, candidates should possess a high school diploma or its equivalent to establish a foundational educational background. 
  • Additionally, acquiring relevant skills is imperative, encompassing proficiency in mathematics, meticulous attention to detail, and familiarity with tax preparation software to navigate complex tax codes efficiently. 
  • Moreover, individuals should cultivate essential qualifications beyond technical expertise, such as strong communication skills and prior customer service experience, as they play a pivotal role in client interactions. 
  • Finally, personal qualities like integrity, professionalism, and adaptability are fundamental attributes that contribute to success in the dynamic field of tax preparation, ensuring ethical conduct, client trust, and adept handling of diverse situations.

What Software Programs Do Tax Preparers Use?

Tax preparers rely on specialized software tailored explicitly for tax preparation tasks. This software streamlines the process by offering a range of features including forms, checklists, calculators, and more, facilitating quick and accurate completion of tax returns. For self-employed tax preparers and newcomers to the field, these tools are invaluable in ensuring correct filings and avoiding costly errors that could lead to fines or penalties. While some tax preparation software may come with a price tag, it often proves to be a more cost-effective solution compared to hiring additional accounting help or taking time off to visit IRS offices.

An example of such software is TurboTax Live, which is available to tax preparers at Intuit, often provided at no cost. Additionally, tax preparers may gain access to ProSeries Professional by Intuit at a discounted rate. ProSeries offers a comprehensive suite of tax solutions encompassing tax planning, compliance services, and software for preparing and filing federal and state income tax returns. Among its features, ProSeries Professional boasts an intuitive interface that expedites return preparation, the ability to import data directly from programs like QuickBooks, and access to expert guidance through the ProSeries community. Moreover, its functionality allows tax preparers to efficiently manage multiple clients’ information simultaneously, thereby streamlining workflow and enhancing productivity.

A notable advantage of utilizing tax preparation software such as ProSeries Professional is its time-saving capabilities. The software includes a built-in review process that identifies any errors or discrepancies in the return before submission to the IRS, enabling preparers to rectify mistakes without the need to restart the process from scratch. This feature not only ensures accuracy but also enhances efficiency, allowing tax preparers to focus their efforts on delivering quality service to their clients.


Becoming a tax preparer requires dedication, diligence, and a commitment to excellence. By following the steps outlined in this comprehensive guide, you can embark on a fulfilling career path in tax preparation, helping individuals and businesses navigate the complexities of tax compliance while achieving personal and professional success. Remember, the journey to mastery is ongoing, so embrace every opportunity to learn, grow, and excel in your role as a tax preparer.